Expert Club Software
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EXPERT CLUB SOFTWARE MODULES FOR PRIVATE & PUBLIC CLUB USAGE

ACCOUNTING

General Ledger
General Ledger
Complete General Ledger including Journal Entries, Report Creator, Budgets, Bank Reconciliation, and Financial Reports - all linked to Accounts Receivable, Member Billing, and Dash Board. This includes Member Setup, Accounts Receivable, Report Writing, Utilities, My Reports, Locker Management, and Member Statements. Also includes Purchase Order system for various departments.
Invoices and Documents
Online Invoice Approval and Document Storage
This feature allows vendors to email invoices to a preset email address to attach to AP entries. Invoices can also be scanned and attached. This lets department heads, management and/or chair people to approve and see invoices from offsite. Invoices are than stored and always viewable in vendor history and batch filings for auditing purposes and lookup by department. No need to file.
Accounts Payable
Accounts Payable
Complete General Ledger including Journal Entries, Report Creator, Budgets, Bank Reconciliation, and Financial Reports - all linked to Accounts Receivable, Member Billing, and Dash Board. This includes Member Setup, Accounts Receivable, Report Writing, Utilities, My Reports, Locker Management, and Member Statements. Also includes Purchase Order system for various departments.
Accounts Receivable
Accounts Receivable
Complete General Ledger including Journal Entries, Report Creator, Budgets, Bank Reconciliation, and Financial Reports - all linked to Accounts Receivable, Member Billing, and Dash Board. This includes Member Setup, Accounts Receivable, Report Writing, Utilities, My Reports, Locker Management, and Member Statements. Also includes Purchase Order system for various departments.
Automated Bill Pay
Automated Accounts Payable and Paperless Checks
It's necessary to have Online Invoice Approval for the module. All payments are digitally approved and by authorized check signers for the club, keeping all controls intact. Original invoices are stored on web server and linked to A/P. Approval process allows for vendors and suppliers to be paid via ACH debit.
Time Keeping
Scheduling & Time Keeping
This module included full departmental scheduling and approval, complete reporting feature and uploads to your outside payroll provider. Schedules can be printed directly from the system and staff can be emailed or texted weekly schedule. The timekeeping system can work with a touch screen or optional hand scanner (additional) to prevent false punch-ins. Email alert can be generated from the system to inform department heads of employee punch in as well as when an employee is approaching overtime. All staff appears on the dashboard as they sign in.

FOOD AND BEVERAGE

Food and Beverage Point Of Sale
Food and Beverage POS
Complete POS Solution for all transactions to be able to be billed to member accounts and appear on member statements; includes sales reports and tied to dining reservations.
Food and Beverage Inventory
Food and Beverage Inventory
Food and Beverage inventory to track food costs, including purchase orders, receiving, integrated to accounting purchases and expense approvals. Inventory can be used for other departments as well, with physical inventory, cost tracking and fixed asset depreciation.
Catering
Catering
The calendar displays on the dash board and can be used as an operations calendar for club management; for golf outings, private parties, member events, special functions and meetings. This module creates BEOs, Letters, Invoices, Reporting, and P&L's. Alerts department heads when changes are made within preset parameters. Automatically forecast costs and profits. All events can be repeated, emailed, copied, printed and saved. Saved log of sent emails with automatic preset letters and invoicing. All billing posts directly to general ledger and the system has several reports that show sales, cost of sales and profit.
Online Signup
Online Dining & Event Signup
Member Dining and Entertainment events are requested on club web site & Mobile Members get email and/or text message confirmations when club confirms.
Digital Wine Tablet
Digital Wine Tablet
Digital wine tablet provides a digital wine list integrated with the point of sale; features bin numbers, current inventory and tasting notes.

CLUB SERVICES

Hotel Management
Hotel Management
Compete property management including all front desk operations, reservations, room blocks, check-in and check-out and night audit function. Fully integrated with the accounting module as well as the pos. Complete report features
Pool Check-In
Pool Check-in
Guest check-in with the availability to track nanny's and towels. Charges can be pre-set for weekday, weekend, & holiday charges. Guest and towel charges billed directly to member accounts. Software runs on any mobile device with browser and internet connection for better attendance capture. This module has built-in report generation on member and guest use and charges.
Member Web Site
Web Site
A fully customized web site for your club fully integrated with back office and Member Roster. Members can see their statements with details and email questions on charges to the appropriate department with the actual chit. They can also update and change their own profiles. The site includes easily maintained photos galleries, announcements of upcoming events, member polling, flyers, and more. Complete email system for member communications, Dining and Event signup, Lesson Book and Sport Reservations are also integrated if the reservation module is added. Also includes mobile site with Statement & Minimum Remaining, GHIN Posting & Lookup, and Roster. Dining & Event, Sports, Lessons Book Reservations are also part of the mobile site if the reservation module is added. Flyer portion of the website is integrated with digital signage if that option is added.

Note: If Member Bill Pay desired (with no fees incurred by the club per charge and automatic updating of cash receipts) an additional charge of.
Salon and Spa Point Of Sale
Salon & Spa Retail
Complete retail POS with reports, all tied to Member Billing. Also can be linked to website and mobile site for reservations
EZ Guard
EZ Guard Gate Software
A complete communication system for your guard house improving security, privacy and efficiency. The system features and benefits are reporting for security company, HOA and management company, record resident and visitor activity, system matches plate to prior visit or to property service vehicles, warns away unauthorized vehicles, prints visitors passes with directions and/or parking rules, notify resident via email or text message of guest arrival, incident reports automatically sent security company, HOA and management company, cannot be changed or altered, easy set up and training.

GOLF & TENNIS

Golf Point Of Sale
Golf Pro Shop
POS & Inventory
The Golf Pro Shop POS module includes retail sales, inventory tracking with P.O.'s, and complete reporting features. Also includes Demo Club tracking, tournament credit issue & usage, and of course fully integrated to member billing. Email receipts included.
Tee Sheet
Tee Sheet Management
Performs all functions required of tee times including lottery systems, blocked dates and times for member events. Automatic billing from tee sheet to member accounts. Full reporting and statistics built in to track usage and sales. Can be used post tee as a charge mechanism to keep history and billing. Emailing and Texting capability right from tee sheet. Also works with Expert Mobile and Website to take on line reservations using your clubs rules if using those features.
Tee Time Reservations
Tee Time Reservations
Enabled on member web site and mobile allowing tee and lesson requests Generates all the chits and charges. Produces playing reports with statistics. Club rules and time allowances are setup with course/court requests. Tee request can use weighted lottery system if used by your club.
Tennis and Paddle Reservation
Paddle & Tennis Court Time Reservation Module
To perform all functions required of court times including requests, blocked dates and times for member events. Automatic billing from court sheet is included. Full reports and statistics built in to track usage and sales. Can be used post play as a charge sheet to keep history and billing.
Tennis Point Of Sale
Tennis Pro Shop
POS & Inventory
The Tennis Pro Shop POS module includes retail sales, inventory tracking with P.O.'s, and complete reporting features. Also includes Demo Equipment tracking, tournament credit issue & usage, and of course fully integrated to member billing. Email receipts included.

UTILITIES

Message Services
Messenger Services
Email and/or text message blast member ship from Accounting using filters such as Date Joined, Age, Dining Preferences, Birthday.
Point Of Sale Server
POS Server
An HP Micro-server, setup by Expert Club Software with our software, for use with POS. Serves as a buffer for internet connections while speeding printing to kitchen printers. (This is required). The system is maintained on the cloud and menus and member information is automatically synced every 30 minutes.

Minimal Hardware Requirements: POS Terminals running Windows XP or newer connected to the POS server running IE 10 or newer EPSON TMU88V - Thermal Receipt Printer for each POS EPSON TMU230b - Kitchen and Bar Printer (Optional) Labor to setup micro server, POS Server, Printers (Approximate $950) SSL required for use of credit card in Expert System at $350 one-time fee