Could this be your situation?

 

• One club we recently evaluated used a software package for accounting, another to administer the member web site, one software for the Golf Pro and still another to track inventory, and food and beverage costs.
  
  
• The club spent over $20,000 a year for software support. Productivity was lost because the various software programs did not “interface” to each other, could not be integrated and required many hours to consolidate and reconcile reports. And that’s just the tip of the iceberg!
  
  
• By replacing this non-functioning system with Expert Club Software, this club was able to save over $1,000 a month and countless hours of lost productivity.
  
  

Accounts Receivable —

with Expert Club Software:

• Members/vendors pay online through a secure purchase portal. Or, scan checks and enter them right into accounts receivable.
• Send the payments through Expert Club’s secure email to those who can review and approve them online.
• Send deposits to the bank through the secure server—right from your computer.
• Members/vendors receive statements via email. Information is up-to-date and instantly accessible to anyone in the system.
• Don't waste time, paper, postage, gas, or wear and tear on your car.
  

Accounts Receivable —
the old way:

• You receive paper checks which need to be processed.
• Payments are manually keyed-in to a spread sheet or accounts receivables.
• You distribute the payments to various departments for verification and required approvals. The checks sit on the desk, sometimes for days or longer.
• You wait to get the checks back.
• You write up a bank deposit, gather up all the checks, get in the car and go to the bank. You wait on line at the bank.
• You waste a lot of valuable time.
  
  

Accounts Payable —

with Expert Club Software:

• Give your vendors the option to send you invoices electronically, or scan paper invoices into the Expert Club system.
• Managers and/or Board members can approve payments online – from anywhere. There’s no need for them to come into the office. Digital signatures can be attached.
• All relevant paperwork is stored in digital format and is linked to the payment. You’ll never have to file paperwork again. Call up any invoice from any past date – forever.
• When invoices are due, select the ones that need to be paid and save the selection into a pending batch of checks. An email goes to the Treasurer/Board Member to approve, review and release the checks. The bookkeeper gets an email that all the checks are approved and can be sent.
• The checks are sent electronically to the vendors’ banks
  
  

Accounts Payable —
the old way:

• You receive invoices in the mail, process and distribute them to each department.
• You wait to get verification to key into accounts payable purchases.
• When invoices are due, you run checks based on due date, in addition to any bill that might be a rush.
• You need to attach any checks with the original invoice (or other paperwork) for the manager and board members to review and approve.
• You wait for the Treasurer or Board Members to come into the club to approve and sign the checks.
• You gather up all the checks, stuff them into envelopes, put postage on them and put them in the mail.
• You waste a lot of valuable time.